Meeting Minutes

PRESENT: Hanten Day, Kathleen Fish, Jim Schwab, Dan Hays, Jim Shull, Sharon Zielinski, Kay Pendleton, Ginny Merriman, Brigid Zani

ABSENT: Richard Van Orman, Marisa Newnam

CALL TO ORDER:

Meeting was called to order by Vice President Hanten Day. It was noted that Richard is still recuperating from surgery. Hanten introduced new Board members Ginny Merriman and Brigid Zani. They each spoke briefly on their interest in the arts and culture of our area and expressed their interest in being on the Board.

Minutes: Marisa was absent due to recent surgery and was unable to send out minutes. They will be documented in the next meeting.

Financial Report: Treasurer Jim Schwab circulated the financial status reports. The account has a balance of $2,574.50 with one reimbursement due to Sharon related to the Art Fair expenses. Jim also presented letters of thanks from Santiam Heritage Foundation, Mission Mill Museum, and Silverton Arts Association for their grants. A list of grantees has been sent to OCT as requested. Hanten offered suggestions for information to be added to the website. Jim Schull had personally paid the $144 for the website to the Salem Public Library for the coming year. He was instructed to reimburse himself.

Motion made by Hanten to approve financial reports.

Second made by Jim Schull.

COMMITTEE REPORTS:

Finance & Budget Report: none

Cultural Inventory Report: none

PR & Communications Committee: Kathleen Fish reviewed the Art Fair and thanked those who helped at the booth. Many magnets were distributed; good questions were asked about OCT and MCDC. Suggested that next year we provide a sample license plate to encourage interest. Suggestion made that we not give brochures to just everyone because of their cost. How can we be more effective in our presentation? Hanten thanked Kathleen for the good work on publicity for the grant process.

Grant Program Committee: Jim Schull asked the Board members check the website, review the grant application, and forward suggestions for changes to him. Kathleen suggested that we have a ‘frequently asked questions’ aspect to the website. It was suggested that Board members try to go out to the events which were subsidized by the grants – perhaps with the MCDC banner and brochures. Sharon suggested that having plastic name pins to identify ourselves as Board members of MCDC might be helpful and will look in to the cost.

Meeting adjourned at 4:55 p.m.

Next regular board meeting: November 14, 2005 (Mon.) at 4:00 pm in the Pioneer Conference Room

Respectfully submitted by:

Kay Pendleton for Marisa Newnam, secretary