Present: Kathleen Fish, Hanteng Dai, Antonia Jenkins, Ann Altman, Jim Schwab, Elisabeth Walton Potter, Frances Alvarado, Richard Van Orman, Frankie Bell, Leslie Coleman Zeigen, Sue McCracken

Minutes of last regular meeting, October 22, 2003, were approved.

Report on public meeting: Elisabeth thanked all who participated. There were 27 attendees and 8 committee members present, making a total of 35 participants. CCTV provided a real public service for us. (Sue later reported that the airing time and tapes will be edited the following Monday, Nov 10th. Airing date will be announced on the listserv)

Ongoing media relations: Elisabeth is in process of writing a guest opinion for the Statesman Journal. Frankie volunteered her husband’s help in editing if needed. We are encouraged to write letters to the editor. The public needs to recognize the importance of contributing to the Cultural Trust.

Key issues that emerged from the public meeting: It was agreed that, whereas listing all the properties in Marion County that are on the National Register of Historic Places would be problematic for various reasons, the National Register districts could be included as per the suggestion of an audience member (Carole Smith).

Among other good suggestions captured in Sue’s flip chart notes was one from Marian Milligan that resolved the issue of how to include young voices, those of high school seniors or college students who cannot be expected to serve full three-year terms. The suggestion was to include such representatives as ex officio members. The committee discussed the currently popular concept of "shadowing," in which youth follow an employee or official for a day or more as a means of gaining insight to the modern workplace and career possibilities.

Draft Action Plan: The agreed upon strategy is to keep the plan as concise and as attractive as possible.. Have it stapled if small, spiral bound if larger. Include the inventory list as part of the document. Elisabeth will manage the printing process, which is budgeted to include layout services. The inventory committee will meet with Sue and Web master Eric White to reconcile disciplinary categories as presented in the preliminary inventory in the action plan and the categories as they appear on the inventory registration form. The two should more nearly conform so the database is consistent with the plan. [This meeting was subsequently scheduled for Wednesday, November 19, at 3:30 p.m. and will include Leslie, Jim, Frankie, and Elisabeth].

Sue circulated a letter of acknowledgment and encouragement from Representative Billy Dalto that was received in response to the distribution of draft action plan. Elisabeth will write Mr. Dalto to thank him for his interest in the committee’s planning efforts and the Oregon Cultural Trust generally.

Cultural Development Board: Elisabeth passed out a list of what we might look for in candidates for the successor body. The desired qualities are 1) notable creative experience in arts, heritage, and humanities, 2) notable experience as a supporter of arts, heritage and humanities, either as a patron or advocate, and 3) vision. To the quality of 4) passion, the committee added "desire to serve;" to the quality of 5) business acumen, the committee added "administrative or civic experience," and to 6) availability, the committee added "accessibility and staying power." Among the factors to be considered in balancing the board, were 1) median age, 2) geographic distribution, and 3) disciplinary breadth. The committee added to this a fourth factor, "diversity of cultural traditions."

It was suggested that the proto-bylaws should include a provision for replacement of board members who fail to attend meetings.

An informal survey of those present was conducted to see who was willing/able to continue to serve on successor board. It transpired that Frankie, Hanteng, Kathleen, Jim, and Richard consented with hesitating passion to have their names considered for appointment in the interest of ensuring some carryover of experience to the new board. Karen was thought to be willing to consider appointment on condition that she could have a short "straw." It was generally agreed that the shorter terms of one and two years should be reserved for those carryover board members who will want/need them.

Next, an anonymous ballot-like sheet was given to each committee member except Sue, who demurred, with the request that each member list three or more persons they would commend as candidates for nomination. The results will form the starting pool from which the nominating committee will draw its slate. The nominating committee, composed of Frances, Ann, Leslie and Elisabeth, will meet before next month’s meeting to review suggestions, make approaches, and develop the candidate list for the committee’s consideration.

Hanteng made a valuable suggestion, namely, to open the process up to the public by media announcement so that anyone interested in serving would have a chance to be considered. Sue said she would prepare a news release inviting expressions of interest. The deadline will be set for December 1.

Other matters: Leslie will contact Salem attorney David Rhoten about helping with legal aspects of incorporation . Frances said she would like to share information about the committee’s work on Spanish radio. Sue thought this was a possibility and said she would make some inquiries.

Date of next meeting: December 3, 2004, 4:00 p.m. in Human Resources Training Room adjacent to the Commissioners’ suite. The Swamp Fox Board Room will be needed by the Commissioners from now on. Hanteng said he would be unable to attend the December meeting.

Adjourn: 6:00 p.m.