Board of the
Marion Cultural Development
Corporation
REGULAR MEETING – March 10, 2004
A regular meeting of the Marion County Development Corporation was held at 4:00pm. Wednesday March 10,4004 in the Swamp Fox Conference, 4th Floor, Courthouse Square.
PRESENT: Richard Van Orman, Hanteng Dai, John Burke, Kathleen Fish, Daniel Hays, Marisa Newnam, Hazel Patton, Kay Pendleton, Javier Perfecto, Jim Schwab, James Shull, Sharon Zielinski, Sue McCracken.
Meeting was called to order by Chairperson Pro-tem Richard Van Orman.
Minutes: Minutes from the February 11, 2004, organizational meeting of the Marion County Development Corporation were approved as submitted.
The present board members introduced themselves. Jim Schwab was asked to keep the minutes for the meeting.
Election of Corporation Officers:
Elections of corporation officers were held for president, vice-President, secretary and treasurer.
Nomination for President was asked for. Kathleen nominated Richard Van Orman for president. A motion was made and seconded that Richard Van Orman be elected to president. The board unanimously voted to appoint Richard as president.
Nomination for vice-president was asked for. Bill Hanable who was not present was placed in nomination for vice-president. A motion was made and seconded that Bill Hanable be elected vice-president. The board voted unanimously to appoint Bill Hanable as vice-president.
Nomination for secretary was asked for. Hanteng Dai was placed into nomination for secretary. Hanteng Dai was not present at the time. A motion was made and seconded that Hanteng Dai be elected to secretary. The board voted unanimously to appoint Hanteng Dai as secretary.
Nomination for treasurer was asked for. John Burke was nominated for treasurer. A motion was made and seconded that John Burke be elected to treasurer. The board voted unanimously to appoint John Burke as treasurer.
Richard informed the board that the new officers will need to meet with Jeff Strickland so that he may complete the filing with the Charitable Activities and with the Oregon Attorney General.
Discussion was held setting the fiscal year for the Corporation. John Burke suggested to the committee that the fiscal year should be set July 1 to June 30. This coincides with most government agencies and may work the best. Daniel Hays related that most artists were not on a fiscal year but on a calendar year. It was pointed out that the fiscal year set for the corporation is for accounting and tax reporting purposes. The corporation fiscal calendar would not necessary effect grants. It was pointed out that some grants could be over more than one year.
It was moved, seconded and approved that the fiscal year for the corporation be set for July 1 to June 30.
Richard proposed that the corporation retain Mid-Valley Council of Governments (COG) as the fiscal agent for the corporation. Richard disclosed to the board that he is employed by COG. It was moved, seconded and approved by the broad that COG be retained as fiscal agent for the corporation.
Richard proposed to the board that the designated business address for the corporation be a post office box. The board moved, seconded and approved that the business address for the corporation be a post office box and instructed the secretary obtain a post office box in Salem.
The board reviewed the treasurer’s report that was submitted by Richard Van Orman. He reported that there was one unpaid bill of $67.50 for our attorney Jeff Strickland.
Richard discussed with the board that we should look at additional sources for funds other than the State of Oregon Cultural Trust. Once we receive 503(c)(3) status we will be able to apply for grants ourselves. Richard anticipates that the disbursements from the Oregon State Cultural Trust will be about the same as last year, around $9,500.
Richard reported that Elisabeth Potter would be addressing the Salem Convention luncheon at Mission Mill on March 18. She will address the work of the cultural coalition planning committee work and this new corporation.
The time and location for the next meeting was discussed. The board decided that monthly meetings will be necessary at this time and the Next meeting was set for Monday April 12, 2004, at 4:00 p.m. at Swamp Fox Conference Room.
Richard proposed that at the next meeting we would discuss how we want our grant applications to look and how we would handle the process for applications and awards. He suggested that we look at other organization grant applications for ideas that could be formulated our application.
The board meeting was adjourned at 4:50 p.m.