Board of the Marion Cultural Development
Corporation
REGULAR MEETING – April 12, 2004
PRESENT: Richard Van Orman, William Hanable, John Burke, Hanteng Dai, , Marisa Newnam, Kay Pendleton, Javier Perfecto, Jim Schwab, James Shull, Sharon Zielinski; guest, Sue McCracken.
ABSENT: Frankie Bell, Kathleen Fish,
Daniel Hays, Hazel Patton
CALL TO ORDER:
Meeting was called to order by President Richard Van Orman at 4.00 p.m. with a roll call and a quorum.
Minutes: Minutes from the March 10, 2004, regular board meeting of the Marion County Cultural Development Corporation were approved with amendment of a few typos.
Financial Report: Treasurer John Burke made a brief financial report and circulated a memorandum regarding financial controls (see attached).
Our account has a balance of
$3310.75 with no payments pending.
Richard informed the board that the corporation has obtained an EIN (federal employer identification number) and our lawyer, Jeff Strickland, is working on the filing with IRS, Charitable Activities, and the Oregon Attorney General.
Hanteng has gone to the postal
offices in town to obtain a P. O. box, but nothing is available at this time.
Given the cost of a size 3 box will be $126/year and the fact that we are not
anticipating a lot of mail, we agreed to use the Mid-Valley COG’s address as our
temporary address, as long as we retain COG as our fiscal agent. The address
is: 105 High St, SE, Salem OR 97301, C/0 Richard Van Orman.
New Business:
Discussion was held regarding alternative funding sources, logic and whether we have enough resources to administer alternative funding. The consensus is that we need to keep it in mind and work on it, but not as a priority for the time being.
Richard proposed we set up several sub-committees to work on the following issues:
1. grant guidelines for eligibility and application procedures;
2. financial issues including preparation of corporate budget FY04-05;
3. the online cultural inventory
4. alternative funding issues.
Volunteers to lead and participate in these subcommittees and ideas/ suggestions are sought and will be highly appreciated.
Also discussed was the frequency of our board meetings. Some proposed quarterly for reasons like: no grant from OCT yet, more work by e-mail and subcommittees, reduced travel and unnecessary meetings, while others prefer monthly for reasons like getting to know each other better. It was agreed that we will take a vote on the issue our next meeting: