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BOARD MEETING
April 25, 2005 4:10 to 5:40 p.m. Pioneer Conference
Room, 1st Floor, Meeting
Minutes
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PRESENT: Hanten Day, Kathleen Fish, Marisa Newnam, James Shull, Kay Pendleton, Sharon Zielinski
ABSENT: Richard Van Orman, Daniel Hays, Jim Schwab
CALL TO ORDER:
Meeting was called to order by Vice-President Hanten Day at 4:10 p.m. with a roll call and a quorum.
Richard Van Orman is on extended medical leave. Per H.Day, J.Schwab requested to be excused for work related reasons.
M. Newnam requested to be excused from April 18 meeting due to out of town family emergency.
Minutes: Minutes from
the
Motion made by K. Pendleton to approve the minutes with correction.
Seconded by
Minutes from
Motion made by K. Fish to approve minutes.
Seconded by J. Shull. Approved.
Financial Report: Treasurer Jim Schwab absent.
Sole Agenda Item: Grant Applications
12 grant remaining grant applications were read and listed on the board.
Lee
Gordon House------------------------------750.
Silverton Art Assn. --------------------10,000.
Santiam Heritage Society----------------400.
Chinese Cultural Academy------------1,850.
Silverton Poetry Society------------------500.
Brush Creek Players --------------------- 500.
Eleanor Berry-----------------------------1,210.
Kathleen Fish reported that she was unable to reach Christine D’arcy, who was out of town. She did make contact with the Oregon Cultural Trust and Suzanne Heath indicated that they only funded organizations with 501(c)3 tax exempt status but that local groups could have more flexibility.
J. Schwab’s (absent) e-mail dated April 19 Subj: 501 c was noted. (on file).
Motion made by S. Zielinski to keep policy pertaining to 501(c)3 status as is for this round. (applicants need to have a 501(c)3 Tax Exempt Status or sponsored by a 501(c)3 group).
Seconded by J. Shull. Approved.
The board agreed that the policy needs to be reviewed and in place prior to next grant cycle.
K. Pendleton will send a letter to non 501(c)3 groups to clarify the policy and invite them to re submit if policy changes occur. .
Grant application from
A question arose re.tax exempt status of the Salem Youth Symphony. The matter was dealt with efficiently when S. Zielinski, during the meeting, contacted Shelly at the Youth Symphony who faxed a copy of their 501(c)3 confirmation letter. Fax received and confirmed by Connie at the Mid-Willamette Valley Council of Governments. Information relayed via phone to MCDC board members.
The application from the Silverton Poetry Society was declined as the event to be funded had passed.
It was requested that more information be added to the list remaining on the board. Funding was then allocated after review and discussion of each application.
Applicant Request %Budget Project Funded
Gordon House------------------------ 750. 32% Textile Art Exhibit 750.
Silverton Art Assn. ----------------- 10,000. 17% Remodel 2,000.
Santiam Heritage Foundation------ 400. 100% Calendar 400.
Chinese Cultural Academy--------- 1,850 100% Costumes/Props 1,250.
Brush Creek Players ----------------- 500. 38% Electrical Improv. 500.
Eleanor Berry (Poet)------------------1,210. 39% Honorarium 600.
$23,550 students $ 9,750
The board agreed to finalize the funding process at the next meeting.
Old Business:
Hanten Day will hand carry completed and signed agreement between MWVCOG and MCDC and pick up 501(c)3 confirmation letter faxed from the Salem Youth Symphony.
Next regular board meeting
Meeting adjourned at
Respectfully Submitted:
Marisa Newnam ____________________