BOARD MEETING

June 13, 2005

4:05 to 5:30 p.m.

Pioneer Conference Room, 1st Floor, Courthouse Square.

Meeting Minutes

PRESENT: Richard Van Orman, Hanten Day, Kathleen Fish, Daniel Hays, Marisa Newnam, Jim Schwab, James Shull, Kay Pendleton

ABSENT: Sharon Zielinski

CALL TO ORDER:

Meeting was called to order by President Richard Van Orman at 4:05 p.m. with a roll call. Henry Strobel introduced as guest.

Sharon Zielinski sent notice via Kathleen Fish of absence.

Minutes: Minutes from the April 11, 2005 regular board meeting of the Marion Cultural Development Corporation was submitted by Secretary, M. Newnam.

Motion made by H. Day to approve the minutes.

Seconded by Jim Schwab. Approved

Financial Report: Treasurer Jim Schwab circulated financial status reports including the Annual Financial Report for Fiscal year 2005. Our account has a balance of $2,894.50 as of June 16, 2005.

J Schwab reported that the checks for the MCDC grantees were ready June 3 from the Council of Government. The Oregon Symphony Association representative picked up their check the same day and signed the acceptance letter. The rest of the checks with the letters will be mailed.

Motion made by K. Pendleton to approve financial reports as circulated.

Seconded by K. Fish. Approved

President’s Report:

R Van Orman thanked the Board for a job well done in carrying on MCDC business while he was on medical leave.

He reported that information/invitation letters were sent out to Board nominees on John Burke’s list and on the Marion County Cultural Coalition’s lists. Few responses were received. Ed Austin and Judy Linder respectfully declined, Brigid Zani sent her resume for consideration, and John Olbrantz indicated interest. Henry Strobel of Aumsville, a candidate for Board membership, was presented and gave a brief background on himself.

It was suggested that publicity on MCDC Grant awards may help with search for Board nominees. K Pendleton volunteered to write a news release for Stayton and Silverton newspapers. A follow-up with Ron Cowan was also suggested.

Motion made by H. Day to extend Jim Schwab’s and Kathleen Fish’s membership on the board for 3 years.

Seconded by Kay Pendleton.

Accepted by J. Schwab and K. Fish. Approved

Copies of the draft of the First Annual Report of the Marion Cultural Development Corporation were circulated by R. Van Orman. Marisa Newnam noted that her name was misspelled. Correction requested.

Motion to accept with correction made by K. Pendleton.

Seconded by D. Hays. Approved.

Other information from R Van Orman:

- Planning meetings are starting on for the 150^th anniversary celebration of Oregon’s statehood.

- On June 22^nd, a free grant writing workshop will be put on by Oregon Community Foundation and United Way of Lane County. Informational flyer circulated.

-Sue McCracken has materials from the Marion County cultural planning comm. and would like MCDC to make arrangements for storage elsewhere. (R. Van Orman and Jim Schwab will follow up on it).

- MCDC projected meeting dates for 2005: Aug. 8, Sept. 12, Oct. 10, Nov. 14, Dec.12. H. Day has the Pioneer room reserved.

H. Day suggested that the board not meet in July and August. The consensus was to meet in July and take a break in August.

COMMITTEE REPORTS:

1. Finance & Budget Committee

Chair, Jim Schwab had already given report earlier in the meeting.

2. Cultural Inventory Committee:

Chair, Jim Schwab, informed us that he will add to the list as needed and reminded us to give him updates.

3. PR & Communications Committee:

Ad hoc member, K. Fish reports that she and R. Van Orman met (on short notice)

with Dick Hughes, Barbara Curtis and Linda Bickler of the Statesman Journal editorial Board.

Update on Salem Art Fair Booth (July 15-17): MCDC will share Oregon Cultural Trust’s booth. K. Fish will send an e-mail requesting volunteer sign-up. Also discussed were possible give-aways. Refrigerator magnet was a possibility. K Fish and S. Zielinski will look into it. James Shull volunteered to create a logo and send to

the Board via e-mail for review.

Motion made by H. Day to nominate K. Fish as Chair of PR & Communications Committee. Seconded and unanimously approved by the Board. Accepted by Kathleen.

Another motion was made by H.Day to keep the present slate of officers till June 2006. Seconded. Officers present agreed to motion. Approved

5:15 pm: Board Secretary, Marisa Newnam, excused herself from the meeting.

Notes for the rest of the meeting taken by K. Pendleton.

4. Grant Programs Committee:

Chair, James Shull: That the application was limited to a single page was listed as a positive. The question of which 501 (c)s should be allowed in the future is still open. Richard will speak with a legal counsel at MWVCOC and give feedback next month. Jim Schwab will post the names of the recipients, the amount awarded, and what the recipient will do with the money on the website as soon as he has the information. Hanten will bring the grants to the next meeting so Jim and Kay can record the information they need. Kay will email press releases to the Stayton and Silverton papers regarding the recipients in those circulation areas and email the other recipients suggesting that they contact their local paper (Statesman-Journal) themselves. Richard, Marisa, Kathleen and Kay will be in contact by email to list suggestions gleaned from the OCT meeting for enhancing our process for the next cycle.

Next regular board meeting July 11, 2005 (Mon) at 4:00pm in the Pioneer Conference Room

Meeting adjourned at 5:30 pm

Respectfully Submitted:

Marisa Newnam ____________________