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REGULAR BOARD MEETING
1st Floor Conference
Room,
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PRESENT:
Richard Van Orman, Kathleen Fish, Ginny Merriman,
Marisa Newnam, Jim Schwab, James Shull, Kay
Pendleton, Brigid Zani,
ABSENT: Hanten Day, Daniel Hays
CALL TO ORDER:
Meeting was called to order by President Richard Van Orman
at
roll call and a quorum present.
It was noted that Daniel Hays, sent
e-mail message re absence.
Minutes: Minutes
from
Motion to approve as corrected made by K. Pendleton.
Seconded by J.Shull. Approved
J. Schwab caught a typographical error in the grant award for Keizer Art Assn. Should read as $1,000 and not $1,200. Noted.
Financial Report:
Treasurer J. Schwab submitted Funds Statement – from
Motion to approve made by M. Newnam.
Seconded by K. Pendleton. Approved
R. VanOrman added that he will be submitting a bill for $40 to reimburse COG for copies of grant applications. (Each board member was given a copy of all 25 applications for review.)
President’s Report:
- Board was reminded that MCDC annual meeting will be held on June 12. Agenda items to include: Election of officers, Review of previous year (performance, evaluation including Grant process – application, scoring guide, award package and follow-up.), Annual Report, Review and update Action Plan.
- During the MCDC work session which was held on April 27, the sum total of the grants pending final approval was $20,195. The original amount the board agreed to was $20,000
Motion was made by K. Pendleton to increase total grant award by $195.
Seconded by K. Fish. Approved
Motion was made by J. Shull to accept the grant awards as agreed to by consensus during the April 27 work session.
Santiam Heritage Foundation $2,000
Salem Repertory Theater 1,250
Silverton Poetry Assn. 1,200
Second Sundays Poetry
Salem Boy’s Choir 600
Willamette Girl’s Choir 700
$20,195
Seconded by K. Pendleton. Approved
- Grant Awards Ceremony will be held on May 8 at
-A $200 budget was agreed upon to cover cost of reception:
Ginnie – food trays, banner
Kay – bottled water, plates, napkins
Jim Schwab – wine, wine glasses
Kathleen – tablecloths
Marisa – Guestbook, name tags
Jim Shull – Centerpiece
COMMITTEE REPORTS:
1. Finance & Budget Committee: Nothing new to report
2. Cultural Inventory Committee: Nothing new to report
3. PR & Communications Committee: K. Pendleton will draft a press release and e-mail it to the board for review and input. Final copy will be sent out to media.
.4. Grant Programs Committee: Chair J. Shull will rewrite the cover letter for the award packet. Second page of contract agreement will direct grant awardees to sign and return contract agreement by April 24. Will forward to R. Van Orman.
- Review letter of rejection and forward to R. VanOrman.
- J. Schwab will produce MCDC stationery by midweek and have it available for
Richard to send out the award packets and rejection letters. Target date April 15.
- Press release contact information remains the same.
Old
Business:
It was brought to the attention of the board that the issue of Hanten Day’s resignation had not been resolved. He had not been able to attend MCDC meetings since last fall.
In February, H. Day sent in a letter, requesting to resign his position on the board due to conflict with another meeting. R. VanOrman recommended that the resignation not be accepted until the possibility of a different MCDC meeting time is discussed. Issue was revisited in March with no resolution.
By consensus, the board agreed to keep the MCDC monthly
meeting on the second Monday of the
month at
will talk to Hanten to assure that we have not
misinterpreted his intent.
Awards
Ceremony May 8 (Mon) at
Next regular meeting
June 12 (Mon) at
Agenda items for next meeting: Election of officers,
Review of previous year (performance, evaluation including grant process –
application, scoring guide, award package and follow-up.), Annual Report,
Review and update Action Plan.
Meeting adjourned at
Respectfully Submitted: Marisa Newnam ____________________